The current Board members at Sir John Franklin represents you and is here to serve you, the community. We are here to listen to you and hope to assist you in making the community centre a valuable part of your life.
NOTE: Vacant positions can be appointed at any regular board meeting. These and other volunteer opportunities are available at the centre. We ask members of the community interested in keeping SJFCC a vibrant place for our area to please step up and commit to doing two years or more as a volunteer at your local community centre.
The Annual General Meeting is the opportunity for board members to renew their commitment as well as an opportunity for new people to come forward. This meeting usually takes place late in the month of May each year. Some changes have been made to the constitution at 2006 and 2007 AGMs but below is the general structure.
We are looking for new faces on the Sir John Franklin Community Centre Board. All positions are open for election at the AGM at the end of May, and several of the volunteers would be willing to guide newly elected people through the activities.
SJF Board Positions: Executive | Convenors and Directors
Board Positions are defined in Article 2.0 of our constitution:
Article 2.0 Community Centre Convenors/Directors
* = candidate for the position has been identified and will be appointed at a board meeting
(r) = indicates re-elected to serve an additional term from the previous year
2.1 The following make up the Centre's Executive:
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2.2 The following make up the Centre's Convenors/Directors:
Other co-ordinator positions (for some sports, for instance) are available that do not require holding a board position or fall under the category of Members at Large.
Sir John Franklin Community Centre Board Positions
PRESIDENT
The President is the chief executive officer supervising the affairs of the Centre by presiding at all monthly Board meetings, signs all letters and cheques issued. Provides direction to Board Members and ensures they are performing their assigned duties. Acts as a liaison with Parks and Recreation Department and attends all General Council of Winnipeg Community Centres monthly meetings for area Centres Presidents relaying information about new City policies, programs funding, grant applications, safety issues and funding cutbacks.
PAST PRESIDENT
Acts as a resource person, assisting the President when and if required. Sits on various committees and is a representative to the Community Centres Board responsible for reporting on both the General Council of Winnipeg Community Centres and SJF monthly Board meetings.
VICE PRESIDENT
Serves as an Executive and /or special committees representative as requested by the President. Helps with the investigation of information as requested for grant funding and assists the President with writing up grant proposals.
Presides over meetings if called upon in the event of illness, death or conflicts. Attends all monthly Board Meetings.
BINGO CONVENOR
Reports to the Board and is governed by all the rules and regulation of the Manitoba Lottery Commission. Responsible to ensure there are sufficient workers on hand each week to run the Bingo program. Advertises in all area newspapers and organizes the Bingo and Nevada games to be fun and enticing to play. Keeps an accurate record of all profits, winnings and expenses and advises the Centre's treasurer. Attends all SJF monthly Board meetings. (See also: Bingo)
SECRETARY
The Secretary shall ensure the proper recording of the minutes of all meetings of the Board and shall issue notice of all such meetings. The Secretary shall perrform other duties as assigned. Attends all monthly SJF Board meetings.
TREASURER
Thee Treasurer shall ensure that the financial activities of the Centre are properly recorded and that all funds and securities of the Centre are secured with a banking institution in the name of the Centre and that said funds are used solely and exclusively for the purpose of the Centre at the discretion of the Board. The Treasurer shall present financial reports to all regular meetings of the Board, and shall present a budget and an audited financial report to the Annual Meeting and send a copy to the City. The Treasurer shall perform other duties as may be assigned by the Board.
(The positions of Secretary and Treasurer were combined in one position in 2006/2007)
REPAIRS & MAINTENANCE CONVENOR
Responsible to ensure all the grounds and buildings of the Centre are in good condition. Meets with the City to ensure all fire and safety codes are adhered to. Liaison to the City Parks and Recreation department for all repairs such as breakage, vandalism, water and sewer repairs, general maintenance etc. Manages the caretaker, icemaker and winter supervisors of the Centre. Attends all monthly SJF Board meetings.
NEWSLETTER / PUBLICITY CONVENOR
Responsible for the typing, printing and distribution of the Centre's three newsletters. Newsletters are to contain any important registration dates or information about SJF programs. Generates income by soliciting clients to advertise in the newsletter. This position also reports all registration or event dates to the Metro One, Free Press, Sun and Parks and Rec. News flyers. A desktop publishing program is an advantage. Attends all monthly SJF Board meetings. Contact: newsletter@sjf.ca (See also: computer)
SOFTBALL/HARDBALL CONVENOR
Promotes participation by building a quality program, recruiting volunteers to coach, arranging training clinics for coaches, umpires, pitchers and players. Responsible to co-ordinate spring registration, organize tryouts to access participants skill levels and convene league playoffs. Prepare a budget for SJF Board approval and consult with the City for diamond allocation. Attend all monthly Manitoba Association Baseball, Winnipeg South West Youth Softball Associations and SJF Board meetings. (See also: baseball, softball)
HOCKEY CONVENOR
Promotes participation by building a quality program ensuring all participants develop skills and have a fun experience. This individual must have a minimum level 1 coaching certificate, be unbiased, and have a good understanding of hockey and its coaching philosophies. The Hockey Convener recruits and arranges training for coaches, and attends all community centre's amalgamation/team formations, ordering of team jerseys and is a liaison to the Repairs and Maintenance for the flooding and upkeep of the outdoor rinks. Ensures all participants are evaluated fairly at tryouts for skill level and team placement. Prepares a budget monitoring all expenses and profits for the hockey program. Attends numerous Winnipeg Minor, APHA and all monthly SJF Board meetings. (See also: hockey)
HOUSE LEAGUE HOCKEY CO-ORDINATOR
Assists the Hockey Convener with organizing the SJF House League APHA Hockey Program and the Initiation Program (IP) pre season Hockey school for 5 to 8 year olds. Promotes participation and build a quality program where children have fun and learn hockey skills by recruiting volunteers to coach and assist with on ice instruction. Organizes the Hockey Tournament in conjunction with the Winter Carnival. Reports to the Hockey Convener. (See also: hockey)
WINTER CARNIVAL CONVENOR
Works with the Hockey Convener and Co-coordinator to plan the Glen Macleod Hockey Tournament. The Carnival is the largest fund-raiser the Centre participates in. The winter Carnival Co-coordinator seeks out energetic volunteers to organize an assortment of duties from children's games, pancake breakfast, silent auction, publicity, adult broomball social, prizes and volunteers to run all the carnival events. Prepares a budget and is responsible for the monitoring of all Carnival expenses and profits. Reports to the SJF Board of Directors. Contact carnival@sjf.ca
INDOOR/WINTER SOCCER CONVENOR
Promote participation; build a quality program for participants by recruiting volunteers to co-ordinate teams. Supervise coaches, referees and arrange training clinics for them. Co-ordinate registration process and organize tryouts to access participant's skill levels. Prepare a budget for SJF Board approval and consult with the City for indoor field allocation. Attend all monthly Winnipeg South District and SJF Board meetings. (See also: soccer)
OUTDOOR/SUMMER SOCCER CONVENOR
Promote participation; build a quality program for participants by recruiting volunteers to co-ordinate Micro, House and District Teams. Recruit, supervise coaches and referees. Arrange training clinics for coaches, co-ordinate registration process and organize tryouts to access participant's skill levels. Prepare a budget for SJF Board approval and consult with the City for field allocation. Attend all monthly Winnipeg South District and SJF Board meetings. (See also: soccer)
MICRO/HOUSE LEAGUE SUMMER SOCCER CO-ORDINATORS
Assists the Soccer Convener with spring registration, organizing the soccer teams, game schedules for 4-8 year olds by recruiting volunteers to coach, hand out uniforms and equipment to teams. Reports to the Soccer Convener. (See also: soccer)
FUND-RAISING CONVENOR
Liaison with the programs conveners to promote and co-ordinate SJF fund-raising activities through out the year. Seek out volunteers and new opportunities for fund-raising that will involve all area residents such as organizing a door-to-door blitz for the building fund, team raffles, chocolate sales etc. Attends all monthly SJF Board meetings.
CANTEEN CONVENOR
Establishes schedules for Canteen hours of operation and is a liaison with team representatives to organize staffing of the canteen from phone lists provided by Volunteer Convener. Responsible to ensure supplies are ordered, purchased and stocked. Collects money from canteen completing bank deposits and ensuring all canteen equipment is safe and in accordance with health regulations. Attends all monthly SJF Board Meetings. (See also: canteen)
TEEN DANCE CO-ORDINATOR
Organizes the monthly teen dances from Sept - June, by ensuring sufficient volunteers are scheduled, hiring the music man and advertising in the Newsletter and Corydon Street sign. Collects all program profits and monitors expenses. (See also: pre-teen dance)
